What travel expenses can I claim?

‘What travel expenses can I claim?’ is a question we’re often asked by clients

So we thought we’d write this post to help you understand the answer to that very question.

What travel expenses can I claim?

Traveling for business or work-related purposes often involves a myriad of expenses, and understanding what you can legitimately claim can make a significant difference in your financial management. In the United Kingdom, there are specific guidelines and rules governing the reimbursement of travel expenses. This blog post aims to shed light on what travel expenses you can claim, helping you make informed decisions and optimise your financial returns.

Mileage Allowance

One of the most common and straightforward claims is mileage allowance. If you use your own vehicle for business-related journeys, you are typically end to claim a set amount per mile. The standard mileage rate for the first 10,000 business miles is 45p per mile and 25p per mile thereafter. Be sure to keep a detailed record of your journeys, including dates, destinations, and mileage.

Public Transport

If you opt for public transportation instead, the costs incurred for train, bus, or taxi fares can often be claimed. Ensure you retain all receipts and provide a clear explanation of the purpose of the journey. In some cases, businesses may provide travel cards or reimburse employees for such expenses directly.

Accommodation Costs

When business travel requires an overnight stay, accommodation costs can usually be claimed. This includes expenses for hotels, bed and breakfasts, or other reasonable lodging options. Again, keep all receipts and provide a detailed explanation of the business purpose for the trip.

Meals and Subsistence

While on the road, you can claim reasonable meal and subsistence expenses. However, be aware that there are specific rules regarding what can be claimed, and extravagant claims may be subject to scrutiny. Keep receipts and note the business-related purpose of each meal.

Parking and Tolls

If you use your own vehicle, parking fees and tolls incurred during business-related travel can be claimed. Retain receipts and ensure that the expenses are directly related to your work.

Incidental Expenses

Sometimes, unexpected expenses may arise during your business travel, such as internet charges, phone calls, or laundry costs. These incidental expenses, if directly related to your work, can often be claimed. Keep receipts and make sure to provide a clear connection to your business activities.

Entertainment Expenses

While it’s important to maintain professionalism, certain entertainment expenses may be claimable if they are directly related to your business activities. However, there are limits and guidelines in place, so it’s crucial to be mindful of what is considered reasonable.

So, What travel expenses can I claim?

Understanding what travel expenses you can claim in the UK is essential for optimising your financial situation and ensuring that you are appropriately reimbursed for work-related costs. Hopefully this post has given you enough information to do that.

Remember to keep records, stay informed about current regulations, and consult with an accountant if needed. By doing so, you can make the most of your business travel and focus on the tasks at hand without worrying about unnecessary financial burdens. Safe travels!

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